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Recurring Meeting Optimizer

Meeting efficiency and optimization

The prompt
Analyze the last [4/8/12] recurring meetings for [MEETING NAME]. Provide: 1) Are we achieving meeting objectives?, 2) Time utilization (productive vs. unproductive), 3) Participation patterns (who speaks, who doesn't), 4) Recurring topics that should be resolved, 5) Topics better handled async or offline, 6) Suggested agenda improvements, 7) Recommended frequency and duration, 8) Who really needs to attend vs. optional. Optimize for effectiveness.

How to use it

  1. 1Select Copy the prompt above.
  2. 2Paste it into Microsoft 365 Copilot.
  3. 3Replace anything in brackets with your own detail, then send it.

Copilot gathers and drafts. You verify and decide. Check every figure, name and date against the system it came from before you act on it.

Written for

Manager, Executive, Team Lead, Operations Manager