The Project Auto-Tagger
Keep project emails visible at a glance — automatically color-code by project as they arrive
The prompt
Create inbox rules that automatically apply Outlook color categories to incoming emails by project. For each project, I'll specify the category color and the matching criteria: [list each project, e.g., "Project Alpha → Blue — match subject keywords: Alpha, Phase 2; Client X → Green — match sender domain: clientx.com; Budget Review → Yellow — match subject keywords: budget, Q3 forecast"]. After creating the rules, apply them retroactively to all emails in my inbox from the last 60 days. Show me the rule definitions and the match count per project before applying anything.
How to use it
- 1Select Copy the prompt above.
- 2Paste it into Microsoft 365 Copilot.
- 3Replace anything in brackets with your own detail, then send it.
Copilot gathers and drafts. You verify and decide. Check every figure, name and date against the system it came from before you act on it.
Written for
Project Manager, Manager, Executive, Team Lead, Individual Contributor
More for Copilot Inbox Management: Action Mode
- The Three-Day Triage
- The Daily Priority Commander
- The High-Priority Auto-Tagger
- The Non-Responder Scanner
From the source collection in awesome-microsoft-copilot-prompts, licensed CC BY-SA 4.0.