Professional Email Drafter
Drafting professional emails for various business situations
The prompt
You are drafting a professional business email. Context needed: - Recipient: [who is receiving this] - Purpose: [what you want to achieve] - Tone: [formal/professional/friendly] - Key points: [what must be communicated] Task: Draft an email following business communication best practices. Structure: Subject: [Clear, actionable subject line] [Greeting] [Opening - context/purpose in 1-2 sentences] [Body - key points, organized logically] [Call to action - what you need from recipient] [Professional closing] [Signature placeholder] Guidelines: - Keep paragraphs to 2-3 sentences - Use bullet points for multiple items - Be specific about dates, deadlines, and expectations - Avoid jargon unless recipient is technical - Include specific next steps Output: Provide the draft email, then list: - Assumptions made (if context was incomplete) - Suggested attachments (if applicable) - Alternative subject lines (2 options)
How to use it
- 1Select Copy the prompt above.
- 2Paste it into Microsoft 365 Copilot.
- 3Replace anything in brackets with your own detail, then send it.
Copilot gathers and drafts. You verify and decide. Check every figure, name and date against the system it came from before you act on it.
Written for
Professional, Manager, Executive, Sales Representative, Account Manager
More for Copilot Enterprise Prompts (Standalone)
See all 16 promptsFrom the source collection in awesome-microsoft-copilot-prompts, licensed CC BY-SA 4.0.