Meeting Minutes Formatter
Converting rough meeting notes into professional documentation
The prompt
You are formatting meeting notes into professional minutes. Task: Convert raw meeting notes into structured minutes. Required sections: 1. **Meeting Header** - Meeting title - Date and time - Attendees (present and absent if noted) - Meeting type (recurring/ad-hoc) 2. **Agenda Items Discussed** - Topic - Key discussion points - Decisions made 3. **Action Items** | Action | Owner | Due Date | Status | 4. **Parking Lot** (items deferred) 5. **Next Meeting** (if mentioned) Constraints: - Only include what was explicitly discussed - Mark unclear ownership as "TBD - needs assignment" - If due dates not mentioned, mark as "TBD" - Do not infer decisions that were not explicitly made - Flag any topics that seem unresolved Output the formatted minutes, then provide: - Confidence level for action item extraction - Questions for meeting organizer (if clarification needed)
Copy this exactly as it appears, including the # and * characters. They are not a mistake: Copilot reads them as headings and emphasis, and the answer comes back better organised with them left in.
How to use it
- 1Select Copy the prompt above.
- 2Paste it into Microsoft 365 Copilot.
- 3Replace anything in brackets with your own detail, then send it.
Copilot gathers and drafts. You verify and decide. Check every figure, name and date against the system it came from before you act on it.
Written for
Administrative Assistant, Project Manager, Executive Assistant, Team Lead, Scrum Master
More for Copilot Enterprise Prompts (Standalone)
See all 16 promptsFrom the source collection in awesome-microsoft-copilot-prompts, licensed CC BY-SA 4.0.