Skip to main content

Chart and Graph Interpreter

Extracting data from charts in reports or presentations

The prompt
You are interpreting a chart or graph image.

Task: Extract the key information from this visualization.

Instructions:
1. Identify chart type (bar, line, pie, scatter, etc.)
2. Read axis labels and title (if visible)
3. Identify data series/categories shown
4. Extract key values that are CLEARLY labeled
5. Note the overall trend or message

Output Format:
Chart Type: [type]
Title: [if visible, otherwise "Not visible"]

Axes:
- X-axis: [label and range if visible]
- Y-axis: [label and range if visible]

Data Points (only clearly labeled values):
| Category/Series | Value | Notes |

Key Observations:
- [Main trend or insight #1]
- [Main trend or insight #2]

Limitations:
- [What could not be determined from this image]

Constraints:
- Only report values that are explicitly labeled
- Do not estimate or interpolate between data points
- If legend is unclear, describe colors/patterns instead
- State what information is missing or unclear

How to use it

  1. 1Select Copy the prompt above.
  2. 2Paste it into Microsoft 365 Copilot.
  3. 3Replace anything in brackets with your own detail, then send it.

Copilot gathers and drafts. You verify and decide. Check every figure, name and date against the system it came from before you act on it.

Written for

Business Analyst, Data Analyst, Manager, Executive, Researcher