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HSE CRITICAL GUARDRAILS - READ FIRST

CRITICAL: Read this before any HSE use of Copilot. Print and post in HSE offices and site facilities.

The prompt
## CRITICAL: When NEVER to Use Copilot for HSE & Safety

**SAFETY IS NON-NEGOTIABLE. Copilot MUST NEVER be used for:**

### Safety Authorization
- Permit-to-work approval
- LOTO (Lock-Out/Tag-Out) authorization
- Confined space entry approval
- Hot work permits
- Working at height authorization
- Lifting operation approval

### Safety Assessment
- Risk assessments
- JSA (Job Safety Analysis)
- Hazard identification
- Safety case decisions
- Emergency response decisions
- Stop work authority

### Incident Management
- Incident classification
- Investigation conclusions
- Root cause determination
- Corrective action approval
- Near-miss assessment
- Regulatory notification decisions

### Quality & Compliance
- Quality inspection sign-off
- Non-conformance decisions
- Material acceptance
- Test witness approval
- Certificate issuance
- Regulatory submissions

**Golden Rule:**
> "Copilot finds information - HSE professionals protect lives."

**There are NO exceptions. Lives depend on this boundary.**

### What Copilot CAN help with:
- Finding procedures (verify revision!)
- Preparing for HSE meetings
- Searching for incident context
- Drafting communications (for review)

**Remember:** No AI output EVER replaces professional HSE judgment.

Copy this exactly as it appears, including the # and * characters. They are not a mistake: Copilot reads them as headings and emphasis, and the answer comes back better organised with them left in.

How to use it

  1. 1Select Copy the prompt above.
  2. 2Paste it into Microsoft 365 Copilot.
  3. 3Replace anything in brackets with your own detail, then send it.

Copilot gathers and drafts. You verify and decide. Check every figure, name and date against the system it came from before you act on it.

Written for

HSE Manager, Safety Officer, Quality Manager, Site Manager, Project Manager